Protection of Personal Information SANKEI DIGITAL Inc. (hereinafter referred to as the “Company”) complies with the Personal Information Protection Law and other laws and regulations regarding the handling of personal information of Journal of Digital Life (hereinafter referred to as the “Service”) Users, understands the importance of such information, and implements such information in accordance with the “Journal of Digital Life User Guidelines” and “Privacy Policy. The details are as follows.

1. Definition of Personal Information
Personal information defines as information about a living individual (name, date of birth, and other information that can identify a specific individual) as defined in the Act on the Protection of Personal Information, as well as information such as email address (User ID) and password that is used in conjunction with a specific individual, and information about the individual’s age and other personal attributes, IP address, cookie information, pages viewed by the User, terminal information, and other information related to the status of access to the Service, behavioral history, and method of use.

2. Definition of Users in this Service
Definitions of terms in this policy are as follows.

1. “Members” refers to all Users who have registered to use the Service. Members are “Contributors (authors)”, “Editorial Board Members”, or “Reviewers” of an article who uses the Service by creating an account in addition to “Mail Magazine Members”.
2. “Contributor (author)” is any person who has registered in accordance with the prescribed procedures set forth by the Company and who has the right to submit an article written by him/herself for publication in this Service.
3. “Editorial Board Member” refers to the person who assesses and reviews the following Articles, Technical Articles, Review Articles, Secondary Publications, and Reports handled by the Service.
4. “Reviewer” is a person who works together with the Editorial Board Members to review the Articles (peer reviewed) handled by the Service.
5. “Supporting Company” is defined as a corporation that has paid the prescribed annual membership fee for the Service and has paid an annual sponsorship fee of 200,000 yen or more per unit.
6. “User” refers to all users of the Service, both Members and non-Members.

3. Personal Information Obtained Through the Service, Purpose of Use, and Scope of User
The personal information that the company obtained in connection with the provision of this Service and the purposes for which it is used are as follows.

1. From a “User”, the Company will obtain personal attribute information, IP address, cookie information, information on pages viewed by the User, terminal information, and other information on access to the Service, behavioral history, and usage. This information will be used for access analysis to improve the Service. Google Analytics will be used for access analysis, and in conjunction with the use of Google Analytics, cookies and other data stored in the user’s browser will be used. Please see the following terms and conditions for information collected by Google through the use of Google Analytics.
   Google Policies and Guideline
   https://policies.google.com/technologies/partner-sites?hl=ja
   The Company uses Google Analytics to view and analyze the data in a non-personally identifiable way, and we use the data through Google Analytics to provide explanations to third parties. To disable cookies, please follow the instructions on the Google.
   
   Analytics opt-out add-on page.
   Google Analytics Opt-out Add-on Page
   https://tools.google.com/dlpage/gaoptout
2. From ” Contributor (author)”, in addition to the personal information described in section 1 above, the company will also collect personal information such as name, contact information, organization name, e-mail address, and ORCID. In addition to the purpose of collecting the personal information described in 1 above, the personal information will be used for communication with the editorial office, such as notification of acceptance or rejection of an article, and notification of billing, etc. The personal information will also be used in the article review process, and the email address of the Contributor (author) will be displayed and used when the article is published. In addition, the above personal information may be provided to the Editorial Board Members and Reviewers in foreign countries during the article review process. If there is a co-author, the Company will obtain the co-author’s name, e-mail address, organization name and other personal information after the Contributor obtains prior consent from the co-author in accordance with the Journal of Digital Life submission guidelines. The personal information of the co-authors will be used for communication with the editorial office and for reviewing the article, and the co-authors’ names and e-mail addresses will be displayed when the article is published. In addition, the above-mentioned personal information may be provided to the Editorial Board Members and Reviewers in foreign countries in the article review process.
3. From “Editorial Board Members”, personal information such as name, contact information, organization name, e-mail address, and ORCID will be obtained. In addition to the purpose of acquisition described in 1 above, this information will be used for the purpose of communication with the editorial office, notification of payment of honorarium, etc., from the review of the article to the payment after publication.
4. From “Reviewers, personal information such as name, contact information, organization name, e-mail address, and ORCID will be obtained. This information will be used for the purpose of reviewing articles and paying rewards after publication, including communication with the editorial office and notification of payment of rewards, in addition to the purpose of acquisition described in 1 above.
5. In addition to the personal information described in Section 1 above, the “Supporting Company” will be asked to provide its name, address, name of the person in charge, telephone number and e-mail address. In addition to the purpose of obtaining such information as described in 1 above, such information will be used for the purpose of providing Services to the “Supporting Company”, such as contacting the Secretariat and notifying them of events hosted by the Service.

4. Use Within the Scope of the Purpose of Use
The Company handles Members’ personal information only to the extent necessary to achieve the purpose of use specified in 3 above. However, in the following cases, the personal information of Members may be handled beyond the scope necessary to achieve the purpose of use specified and announced in advance, without obtaining the prior consent of Members.

1. When required by law
2. When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the consent of the individual.
3. When it is particularly necessary for the improvement of public health or the promotion of the sound growth of children, and it is difficult to obtain the consent of the individual.
4. When it is necessary to cooperate with a national agency, a local government, or a person or organization entrusted by one in executing affairs prescribed by laws and regulations and obtaining the consent of the individual may impede the execution of the affairs concerned.
5. When a Member is judged to cause disadvantage to a third party
6. When a Member explicitly requests the disclosure or provision of information to a third party.
7. When personal information is provided in connection with the succession of a business due to a merger or other reasons and is handled within the scope of the purpose of use prior to the succession.

5. Method of Obtaining Personal Information The Company’s method of obtaining personal information is as follows. The Company will not obtain personal information through deception or other wrongful methods.

• By agreeing to the Terms of Use of “Journal of Digital Life” and entering the information required to register or create a Member account.
• By obtaining the information from the User’s browser by using IP address and cookies when a User accesses the website of the Service.
• Other methods of obtaining personal information based on prior consent.

6. Continuous Improvement The Company tries to accurately respond to changes in the social environment regarding the handling of personal information. In addition, the Company tries to improve this policy and other rules and regulations by making changes, corrections, or additions as necessary. 7. Consignment Work of Personal Information The Company consigns all or part of the work related to the Service to a third party who has concluded a contract with the Company regarding personal information. The third party will use the personal information to the extent necessary to carry out the consigned work but will not use it for any other purpose. In such a case, the Company will select a third party that is recognized to handle personal information appropriately, and in the consignment agreement, the Company will stipulate appropriate matters regarding the handling of personal information, such as safety management, confidentiality, and conditions for subcontracting, and will implement necessary and appropriate supervision. 8. Provision of Personal Information The Company provides the personal information of Users to third parties within the scope of the purpose of use. In such cases, the Company does not disclose the information without the User’s consent, except as provided by law or in the following cases.

1. When there is a request based on the Provider Liability Limitation Act (Act on the Limitation of Liability for Damages of Specified Telecommunications Service Providers and the Disclosure of Identification Information of the Sender)
2. When legally required under compulsion by prosecutors, police, regulatory authorities, etc., or when it is necessary to cooperate with a commission or inquiry even in the case of a voluntary commission or inquiry without legal compulsion, and it is determined that obtaining the User’s consent would interfere with the purpose of the commission or inquiry.
3. If the Company becomes the subject of a lawsuit or other legal action regarding the Service, the Company may submit the information to a court of law as necessary.
4. When it is necessary to protect the life, body, or property of the User or other persons, and it is deemed difficult to obtain the User’s consent.

9. Disclaimer Regarding Provision to Third Parties The Company shall not assume any responsibility for the acquisition of personal information by a third party in the following cases

1. When a Member reveals personal information to other Members using the functions of the Service or other means.
2. If the information entered this Service unintentionally identifies the individual.
3. When personal information is provided by a Member and used on an external site linked from this Service.
4. When a non-Member obtains information (ID, password, etc.) that can identify an individual Member.

10. Transfer of Business
For business purposes, the Company may transfer business units related to the Service. In such cases, User information is usually considered a transferred business asset. However, the Company may transfer all or part of the User’s personal information in order to continue the Service provided to the User or for other business purposes.

11. Handling of Photography, Video, and Recording at the Conference
At conferences and other events held by the Company, the Company may take photography and videos. These may be published on the Website of the Company, on various social media and in the Company’s media, etc. Please note that especially presenters and award recipients are likely to be published

12. Changes to the Privacy Policy
The Company may change all or part of the Privacy Policy without prior notice to Users. If there is a significant change, the Company notifies you on this Service.

13. Contact us About Personal Information
When the Company receives a request from a Member to disclose, delete, correct, or suspend the use of personal information registered with the Service, the Company shall respond to the request according to the prescribed procedures only when it can be confirmed that the request is made by the Member (https://www.sankei-digital.co.jp/others/priv_disclosure.html）. For inquiries regarding this Service, please contact the following contact for inquiry of the Company.

Digital Life Editorial Office, SANKEI DIGITAL Inc.
info-digitallife@sankei.co.jp

14. Complaint Handling
For complaints about personal information (including the receipt of appeals from claimants against our measures for disclosure, etc., and complaints about the creation and other handling of anonymously processed information), please contact us from below email address.
info-digitallife@sankei.co.jp
Every effort will be made to handle complaints in an appropriate and prompt manner.

15. Response to Information Leaks
In the event of a leak of a Member’s personal information, the company takes appropriate action, including promptly notifying the Member of the facts.

Enacted on August 11, 2021
Revised on June 27, 2023